Title:  Clinical Supply Chain Financial Operations Specialist

Astellas’ Global Capability Centres – Overview

Astellas’ Global Capability Centres (GCCs) are strategically located sites that give Astellas the ability to access talent across various functions in the value chain and to co-locate core capabilities that are currently dispersed. Our three GCCs are located in India, Poland and Mexico.

The GCCs will enhance our operational efficiency, resilience and innovation potential, enabling a timely response to changing business demands.

Our GCCs are an integral part of Astellas, guided by our shared values and behaviors, and are critical enablers of the company’s strategic priorities, sustainable growth, and commitment to turn innovative science into VALUE for patients.

We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas and aren't afraid to take intelligent risks. People who act with unwavering integrity and are deeply committed to making a tangible impact.

Working Environment and Location

• This position is based in Mexico City (Santa Fe area) and will require on-site work in a hybrid set up. 
• At Astellas we recognize the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimize the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.

Purpose and Scope

The position is accountable to the Clinical Supply Chain (CSC) organization for support of departmental budget coordination, purchase order processing, and invoice review. The Clinical Supply Chain Financial Operations Specialist works collaboratively with cross-functional team members, vendors, and in related systems to ensure proper execution of assigned duties and related documentation.  Executes work with a focus on operational excellence and in accordance with SOPs and standards to ensure compliant deliverables.

Role and Responsibilities

This position will be assigned to manage activities in support of the Clinical Supply Chain (CSC) department including (but not limited to):

• • Provides business and administrative support for CSC department  
  • Generates financial reports on departmental spend
  • Serves as records coordinator for the department and supports CSC members in submission of documents to the corporate archive
  • Supports the department in process improvements and other project or general administrative support tasks as required
  • Manages creation, tracking, and close-out of purchase orders in collaboration with CSC members
  • Supports and troubleshoots team members’ queries regarding purchase orders and invoices
  • Processes quotations and change orders in Ariba
  • Logs invoice and purchase order documentation including vendor contracts/quotes
  • Reviews departmental invoices for accuracy and runs quarterly reports
  • Manages review and response to aging invoice reports from vendors
  • Supports CSC by staying current on company financial processes and updates. Collaborates with other departments to assess impact of any financial process/system changes on CSC business.
  • Coordinates the quarterly or periodic departmental budget activities. This includes reporting on actual spend, instructing staff on budget process, issuing budget template, reviewing entries for accuracy, and responding to related queries from Finance.
  • May occasionally support above tasks for the broader CMC-PM division as needed for backup

Essential Qualifications

• Bachelor’s degree in business administration, finance, supply chain management, or a related field
• At least two years of relevant work experience, preferably in pharmaceutical industry, involving administrative or business support roles, financial reporting and budget management, working with procurement systems (Ariba) and purchase order processes
• Ability to generate and interpret financial reports
• Understanding of budgeting processes, invoice management, and departmental spend tracking
• Strong organizational and communication skills, attention to detail, and problem-solving abilities
• Ability to manage multiple priorities and work collaboratively across teams
• Ability to maintain accurate records and ensure compliance with company standards
• Proficiency in Microsoft Office suite
• Fluent in English

Preferred Qualifications

• Experience with process improvement initiatives
• Advanced MS Excel skills (e.g., pivot tables, data analysis)
• Prior experience in Clinical Supply Chain

Benefits

Careers | Astellas

Why Astellas

• We're seeking passionate individuals who thrive in dynamic environments, embrace new ideas and aren't afraid to take intelligent risks. 
• People who act with unwavering integrity and are deeply committed to making a tangible impact. 

Learn more at Astellas.com